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New RIBA guidance will help to embed democratic stakeholder engagement

Posted: 25th January 2024

RIBA has published new guidance to ensure that stakeholder engagement is considered, when appropriate, at every stage of planning, designing and constructing buildings and places.

The Engagement Overlay to the RIBA Plan of Work is a free resource for built environment professionals, developed in collaboration with the Association of Collaborative Design (ACD), Sustrans and supported by the Landscape Institute.

Engagement is about actively involving stakeholders - individuals, organisations, special interest groups and communities - in decision-making processes that affect them. On building projects, engagement should take place during the lead up to planning applications, throughout the design process and should be maintained in the form of progress updates during the build. Engagement is also essential during the management and stewardship of completed buildings and places.

Research led by the ACD has revealed the pressing need for engagement to be integrated into the design process, rather than treated as an afterthought.

This guide outlines best practice to integrate engagement into every stage of the design and construction process. Advocating a democratic and collaborative approach, it will help professionals bring everyone to the table at the right time to make projects inclusive, sustainable, and responsive to the diverse needs and strengths of neighbourhoods. Using this approach, engagement can be a key driver of positive change.

Download the Engagement Overlay to the RIBA Plan of Work.

RIBA President Muyiwa Oki said: “Engagement isn’t just about ticking boxes – when done properly, it is a powerful tool for making our society better for everyone. Through listening, nurturing relationships, using open and respectful dialogue, and starting the process early, good engagement creates better project outcomes and makes our built environment more inclusive, sustainable, and relevant to the communities it serves. Local knowledge and participation are vital to ensure projects are climate resilient and make communities stronger. The Engagement Overlay will help RIBA members and other professionals to adopt a truly democratic and collaborative approach to designing and building.”